Sunday, February 10, 2013

Project Management Journal Feb 2013


 

The February edition (vol 44,no 1) arrived today and I took some time to explore the articles and see if I could extract some thoughts.

My first thought is that the Journal is not for project management practitioners. I learned to read and write in a similar style while working on my doctorate and my dissertation. The language used in the PM Journal is primarily used by academics and not by the half a million PMPs out there. If there is a gap between the writing style of academics who do the research and the practitioners who read it, I wonder how we will be able to develop and apply much of the knowledge that is developed.
When doctors read medical journals they often look for applications that affect their ability to provide better care to patients. The articles in the journal do not seem to have a similar focus on practical application. Still, some of the research will have value and as our profession develops, I suspect research will become more focused and applicable.
With this in mind I summarized two articles. I am interested in what you think.
Russ

The first article A Bayesian Approach to Improve Estimates at Completion in Earned Value Management was basically a very complex statistical process of taking expert opinions and generating an estimate of project completion. With 18 charts and the use of 10 different equations, (none found in the PMBOK) the authors demonstrated how they calculated estimates at completion. The authors appear to acknowledge that you would need to be a highly qualified statistician to understand their formulas and I acknowledge that I didn’t. The intent of the article was to provide a foundation for a software package that would be user friendly. The article did not describe how the authors obtained the expert opinion. To me, any output generated from expert opinion, no matter how sophisticated the calculation methods is very dependent on the quality and method of gathering expert opinion.
The article I found most relevant to project management practice was the article by Brian Hobbs (who I have read and enjoy) and Claude Besner of the University of Quebec, Montreal. Contextualized Project Management Practices: A Cluster Analysis of Practices and Best Practices reflected on the data that was derived from a survey with approximately 2,500 respondents. Among the findings I found the link between the projects with well defined definitions and project success intuitive but it is nice to see it confirmed with research. In a gross over simplification of the findings, Hobbs and Besner found that across projects, organizations with mature project management practices that use tools and techniques to develop well defined projects are more successful. They also found five best practices across project contexts; initial planning, use of databases, business case definition, baseline change management, and team management.  I am curious about how we manage projects across different industries and within different contexts and I think this research added to our knowledge. These are incremental steps in our understanding but at this level of research, exploring our advancement of project management knowledge will be incremental.

Saturday, February 2, 2013

Mindfullness and project focus

Focus, it is a daily decision, maybe a moment by moment decision that project managers make and how well and how often you put your focus on the right things will influence the outcome of your project. Where do I focus my attention, my energy, what conversations do I need to have today? Do I focus on cost and schedule, do I focus on team morale?, do I focus on the client? Of course you have to do it all and you don't have time to do everything now. So you prioritize.


Sometimes you look at a report and spend five minutes and know everything is OK and go on to the next items on your list. Sometimes you see something that doesn't look right and you spend the next few hours reading in more depth and then making inquiries. Sometimes this investment of time and energy pays off big time and sometime you just feel better knowing you checked it out.  Sometimes you read the fifth report and know it is time, even though you don't see any indication, that it is just time to go deeper and make sure things are happening, the way the report shows.


 Sometimes you read these reports during a staff meeting. You glance at the report while listening to a speaker. You now what the report is suppose to say, if it sounds right you can move on quickly. You are also listening to the speaker. Allowing your subconscious to listen for key words that would peak your interest very quickly. You are multitasking. A good use of time, as long as you have the skills and know when it is OK to Multitask and when your shouldn't.

Maria Konnikova's interview and book may help.

Let me know what you think
Russ

I listened to a great discussion online about mindfullness and thought about its application to project management. http://www.pointofinquiry.org/maria_konnikova_how_to_think_like_sherlock_holmes/

Mastermind: How to Think Like Sherlock Holmes. Maria Konnikova, In addition to her new book, Konnikova writes the "Literally Psyched" column for Scientific American, and is a doctoral candidate in psychology at Columbia University.(from website; point of inquiry)